Project Administrator

About the role

Khidmah is looking for an organized and proactive Project Administrator to support the IFM team. The role provides essential administrative and operational assistance to the Facilities Manager, ensuring smooth coordination across project teams, head office, clients, and internal departments.

Key responsibilities

• Assist the Project Manager with project records, reporting, document control and daily administrative tasks.
• Prepare and verify staff timesheets, manage attendance records and support onboarding, leaves and staff mobilisation/demobilisation.
• Raise and track Purchase Requisitions in SAP, follow up with suppliers and monitor orders through completion.
• Coordinate with HR, Finance, Procurement, HSE and Operations to maintain seamless project workflows.
• Maintain weekly/monthly project reports, arrange meetings, prepare agendas/minutes and track action items.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field (Facility Management certification is a plus).
• 3–5 years of experience as an Administrative Officer, preferably in the Facility Management industry.

Required skills

• SAP – creation and tracking of Purchase Requisitions.
• Purchase Requisition management and supplier follow‑up.