Real Estate Department Secretary

About the role

The Real Estate Department Secretary provides essential administrative and clerical support to ensure the smooth operation of the department. This role handles correspondence, coordinates meetings and site visits, and maintains accurate records of properties, leases, and transactions.

Key responsibilities

• Provide full administrative support to the Real Estate Department.
• Manage and organize department files, contracts, agreements, and legal documents.
• Prepare correspondence, reports, and presentations related to real estate activities.
• Coordinate meetings, appointments, and site visits; prepare agendas and take minutes.
• Handle incoming and outgoing calls, emails, and official communications.
• Follow up on contracts, approvals, and documentation with internal and external parties.
• Maintain accurate records of properties, leases, and transactions.
• Assist in preparing lease agreements, renewal documents, and property‑related reports.
• Ensure confidentiality and proper handling of sensitive information.
• Perform other administrative tasks as required by management.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• At least 3 years of experience as a secretary or administrative assistant, preferably in real estate.
• Excellent communication skills in English; Arabic is an advantage.
• Professional appearance and strong interpersonal skills.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).