Receptionist – Head Office

About the role

The Receptionist at the Head Office will be the first point of contact for tenants, visitors and guests. The role ensures smooth front‑desk operations, manages meeting‑room logistics and supports administrative tasks across the building.

Key responsibilities

• Oversee scheduling, preparation and setup of all meeting and conference rooms.
• Act as the main liaison for tenants and occupants regarding building services and meeting‑room use.
• Handle inquiries, complaints and requests via phone, email or in‑person, ensuring timely resolution.
• Coordinate with other departments to deliver seamless service to visitors and guests.
• Manage front‑desk procedures, register visitors, issue access cards and provide directions.
• Supervise the sending and receiving of DHL shipments, entering accurate data and communicating with recipients.
• Prepare periodic reports on task execution, deviations and operational performance.

Required profile

• Ability to acquire and maintain up‑to‑date soft and technical skills relevant to the role.
• Strong problem‑solving attitude and capacity to escalate complex issues.
• Commitment to quality control, compliance with policies and health‑safety standards.
• Proactive approach to business‑process improvements and automation opportunities.

Required skills

What we offer

• Opportunity to work in a dynamic, well‑organized office environment.
• Exposure to cross‑departmental collaboration and logistics handling.