Secretary – Administrative Support

About the role

The Secretary provides comprehensive secretarial and administrative support to senior management, ensuring smooth daily operations and effective coordination of office activities. This role is pivotal in managing communications, scheduling, and documentation while maintaining confidentiality.

Key responsibilities

• Organize and manage management calendars, appointments, and meetings.
• Prepare, review, and distribute correspondence, letters, reports, and other administrative documents.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Handle incoming calls, inquiries, and communications professionally.
• Maintain physical and electronic filing systems for easy retrieval.
• Manage incoming and outgoing mail, emails, and other communications.
• Coordinate with internal departments and external stakeholders on administrative matters.
• Prepare presentations, spreadsheets, and periodic reports as required.
• Monitor and follow up on assigned administrative tasks to ensure timely completion.
• Maintain confidentiality of sensitive information and records.

Required profile

• Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• Minimum of five years of experience in secretarial and administrative support functions.
• Fluency in Arabic and good command of written and spoken English.
• Strong organizational, time‑management, and communication skills.
• Professionalism, integrity, and a high level of confidentiality.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.