Secretary to Director – Executive Administrative Support

About the role

The Secretary to the Director provides comprehensive administrative and office‑management support, ensuring the Director’s office runs smoothly and efficiently. Working closely with the Director’s team, the role coordinates schedules, travel, meetings and documentation to enable the Director to focus on core business activities.

Key responsibilities

• Manage the Director’s complex calendar, appointments and daily schedule, prioritising commitments.
• Arrange domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Prepare, review and process travel expenses and related administrative paperwork.
• Organise meetings, secure venues, handle logistics and catering, and track action items.
• Compile weekly and monthly highlights and reports for senior management.
• Compose, edit, proofread and format correspondence and reports to a professional standard.
• Maintain accurate filing systems and confidential records in line with company policies.

Required profile

• 5–10 years of experience in executive or office administration.
• Associate degree or equivalent in Office Management, Business Administration or related field.
• Demonstrated ability to handle multiple priorities, maintain confidentiality and exercise sound judgement.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).