Site Administrator (Site-based)

About the role

A leading provider of airport logistics solutions is looking for a Site Administrator to join its Project Execution Team in Riyadh, KSA. The role is site-based and covers the administrative coordination of site access, safety documentation and general support for the site management team.

Key responsibilities

• Coordinate the issuance, renewal and tracking of gate passes for site personnel, subcontractors, suppliers and visitors.
• Ensure everyone entering the site has the required safety inductions and documentation.
• Liaise with security to enforce access control procedures.
• Maintain up-to-date records of gate passes and access logs.
• Manage office supplies, PPE and other site consumables in coordination with different departments.
• Provide general clerical support to the site management team.
• Help organize site meetings, prepare minutes and follow up on action items.
• Act as a point of contact between the Site and other teams on administrative matters.
• Assist with scheduling deliveries and coordinate with stakeholders.

Required profile

• Diploma or bachelor's degree or equivalent in business administration or a similar field.
• At least 3 years of administrative experience in a site environment, preferably in construction or engineering.
• Good communication skills in English and Arabic.
• Able to work flexibly, accommodate interruptions and multi-task in a fast-paced environment; flexible work schedule.
• Valid KSA driving licence.

Required skills

• Proficiency in MS Office (Word, Excel, Outlook).
• Familiarity with access control and construction safety practices.
• Strong organization, time management, attention to detail and accuracy.