Administrative Coordinator – Operations & Office Support (KSA)

About the role

We are seeking an organized and proactive Administrative Coordinator to support day‑to‑day office and operational functions for our Saudi Arabia operations. The role ensures smooth coordination between local teams, vendors, and regional stakeholders while providing exposure to the end‑to‑end processes of a growing regional operation.

Key responsibilities

• Manage daily administrative operations, including office coordination, documentation, and record‑keeping.
• Liaise with local government entities, vendors, and service providers for licensing, permits, and facilities.
• Support HR‑related tasks such as onboarding coordination, attendance tracking, and employee record maintenance.
• Coordinate scheduling, meetings, and correspondence for the regional team.
• Assist with procurement processes, invoice tracking, and basic vendor management.
• Maintain accurate physical and digital filing systems for contracts, compliance documents, and correspondence.
• Prepare reports, presentations, and internal communications.
• Act as the primary point of contact for general office and administrative queries.
• Ensure compliance with local regulatory and documentation requirements.

Required profile

• Saudi national – mandatory.
• 1–3 years of experience in an administrative, coordination, or office support role.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in Arabic and English.
• Ability to work independently and handle confidential information with discretion.
• Familiarity with local business practices and regulatory processes is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook