Admin Support Officer

About the role

HITACHI ENERGY LTD is looking for an Admin Support Officer in Dammam, Saudi Arabia. The role covers coordinating office activities and operations, reception duties, visitor handling, office supplies and canteen support, and liaison with regional administration. It is a full-time, on-site position.

Key responsibilities

• Coordinate office activities and operations to ensure efficiency and compliance with company policies, and regularly check the admin workflow.
• Monitor visitor access, register visitors with Security, greet people, direct them to the right destination, schedule visitor appointments and keep visitor records.
• Receive and sort mail, fax and deliveries, answer the telephone, screen and direct calls, and take and relay shipments from DHL and TNT.
• Control inventory for the reception area, handle office supplies requisition with SCM, and implement accurate filing, documentation control and archiving.
• Supervise the clinic, request medical items, supervise transportation requests and organise drivers' dispatch.
• Handle canteen duties: organise meal suppliers, distribute invoices to cost centres, prepare monthly canteen subsidy payment requests, and receive and review hotel, rental-car and compound invoices.
• Assist the reception in answering incoming calls and sending faxes, and help arrange meeting rooms and events such as training snacks and lunch.
• Review supplier invoices before the Admin Manager and Finance approval, and assist in checking individual telephone bill payments.
• Study confidential cases referred by management for evaluation.