Administrative Assistant – Employee & Government Relations

About the role

Guardian Glass is seeking an Administrative Assistant for its Al‑Jubail site. You will provide essential operational and administrative support, focusing on employee services, government relations, accommodation, contractor coordination, and team development.

Key responsibilities

• Manage iqama, visa and work‑permit issuance, renewals, corrections and related fines.
• Deliver day‑to‑day employee administration, including record keeping, onboarding and off‑boarding assistance.
• Arrange employee travel, issue visitor invitations and permits.
• Execute government transactions (GOSI, Labor Office, Passports, Civil Defense, municipality) and ensure regulatory compliance.
• Act as liaison with authorities during incidents, investigations or audits.
• Oversee labor‑camp contracts, monitor service quality and drive employee welfare initiatives.
• Handle disciplinary cases and advise supervisors on corrective actions.
• Administer contractor attendance, payroll coordination, safety and contract compliance.
• Supervise drivers, security staff and government‑relations representatives.
• Train, coach and develop the administrative team, monitoring performance and providing feedback.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Human Resources, Public Administration or a related field (preferred).
• Experience in administration, government relations or employee services, preferably within an industrial or manufacturing environment in Saudi Arabia.
• Strong communication skills and ability to work with diverse stakeholders.
• Fluency in English and Arabic.

Required skills

• Proficiency in MS Office.