Administrative Coordinator – Facility & Vendor Management

About the role

The Administrative Coordinator will support the Delivery Center in Riyadh by managing facility operations, vendor relationships and internal administrative processes. This role ensures smooth day‑to‑day functioning of the office environment, enabling project teams to focus on their core activities.

Key responsibilities

• Coordinate with the facility management company for upkeep, seat allocation, tagging/de‑tagging and preventive maintenance.
• Manage vendor onboarding, evaluation, payments through ARIBA and maintain open purchase order reports.
• Prepare and update annual/quarterly budget projections for OPEX and CAPEX in collaboration with Finance.
• Assist with audit preparation, maintain documentation folders and handle lease administration, including annual payments via the LMS system.
• Track contract renewals, AMC agreements and ensure compliance with HSE safety trainings and fire evacuation drills.
• Process admin tickets, support access creation/revocation and coordinate annual power shutdowns with the facility team.
• Verify admin assets against FAR reports, compile monthly administration reports and organize EPR and contractual consultation training for support staff.
• Handle event, visitor and parking management, and facilitate PNC meetings using Microsoft Teams.

Required profile

• Strong organizational skills with the ability to manage multiple administrative streams.
• Experience in facility or vendor management within a corporate environment.
• Good understanding of budgeting, procurement and audit support processes.
• Effective communication with internal stakeholders and external vendors.

Required skills

• Proficiency with ARIBA procurement platform.
• Experience using Microsoft Teams for coordination.
• Familiarity with LMS (Learning Management System) for lease and payment processing.