Administrative Coordinator – Office & HR Support

About the role

The Administrative Coordinator will ensure smooth day‑to‑day operations of the office, handling front‑desk duties, administrative support, HR assistance and general operational tasks across the team. The role requires a highly organized, proactive individual comfortable in a fast‑paced environment.

Key responsibilities

• Manage the front desk, welcome visitors, handle calls, deliveries and maintain a presentable office environment.
• Coordinate office supplies, pantry items and liaise with building management, maintenance and cleaning services.
• Provide administrative support to management, including calendar management, meeting arrangements and travel logistics.
• Prepare documents, presentations and maintain internal trackers and reports.
• Assist with employee onboarding/offboarding, maintain personnel records and support HR‑related administrative tasks.
• Support events, PR and other teams with logistical arrangements, courier coordination and vendor follow‑up.
• Maintain confidentiality of employee and company information and ensure records are up‑to‑date.
• Proactively follow up on pending tasks and provide ad‑hoc operational assistance as needed.

Required profile

• Bachelor’s degree in Business Administration, Management, HR or a related field (preferred).
• Previous experience in an administrative or office coordination role (preferred).
• Strong organizational and time‑management abilities.
• Excellent communication and interpersonal skills.
• High attention to detail with the ability to multitask.
• Proactive, reliable and comfortable taking ownership of tasks.
• Ability to work effectively in a fast‑paced, collaborative environment.