Administrative Manager – College Operations

About the role

The Administrative Manager leads the day‑to‑day administrative functions of a college, ensuring efficient processes, optimal resource use, and high‑quality support for students, faculty, and staff. This senior role provides leadership across administration, support services, maintenance, and safety while maintaining compliance with institutional policies and regulations.

Key responsibilities

• Lead and manage administrative teams, overseeing delegation, performance, and productivity.
• Supervise office operations, records management, correspondence, and workflow efficiency.
• Coordinate office resources, supplies, facilities, and logistical support for meetings and events.
• Develop, monitor, and report on departmental budgets, identifying variances and supporting annual budgeting cycles.
• Oversee scheduling of classrooms, meeting spaces, and other institutional resources.
• Develop, implement, and monitor adherence to administrative policies and regulatory requirements.
• Act as liaison between students, faculty, and administrative departments, supporting documentation and assistance needs.
• Prepare operational performance reports and facilitate clear inter‑departmental communication.
• Lead planning and execution of college events, conferences, and accreditation activities.
• Maintain accurate administrative, financial, and academic records, overseeing digitization initiatives.
• Identify and implement continuous improvement opportunities to enhance service delivery.
• Foster a positive work environment, conduct performance evaluations, and support employee development.

Required profile

• Proven experience leading administrative teams in an educational or similar environment.
• Strong organizational and delegation skills with a focus on productivity.
• Demonstrated ability to develop, manage, and report on budgets.
• Experience coordinating scheduling, facilities, and event logistics.
• Knowledge of policy development, compliance, and regulatory standards.
• Excellent communication skills for liaison work and reporting.
• Commitment to continuous improvement and operational excellence.

Required skills