Administrative Secretary – Office Management & Client Coordination

About the role

We are looking for a proactive Administrative Secretary to support our office operations and act as a key liaison between clients, suppliers, and production teams. The role requires strong communication skills, the ability to manage multiple tasks under pressure, and a solid foundation in business administration.

Key responsibilities

• Handle incoming calls, filing, and general clerical duties.
• Manage office operations, including business communication and customer service.
• Obtain and prepare client job specifications and quotations from presses and suppliers.
• Secure quotation approvals from clients and coordinate project timelines.
• Collaborate with production personnel and clients to ensure smooth project execution.
• Initiate quality‑control checks and oversee logistics and delivery to clients.
• Follow up with clients throughout the project lifecycle.

Required profile

• Graduate of any business‑related four‑year program.
• Minimum of 2 years of relevant experience.
• Excellent written and oral communication abilities.
• Team‑player who can handle pressure efficiently and act proactively.

Required skills