Board Secretary

About the role

The Board Secretary provides comprehensive administrative, governance and coordination support to the Board of Directors, ensuring that meetings, documentation and follow‑up actions are managed with the highest standards of confidentiality, accuracy and professionalism.

Key responsibilities

• Coordinate and schedule regular, extraordinary and emergency Board of Directors meetings, preparing invitations, agendas, supporting documents and presentations.
• Manage meeting logistics including venues, technology, attendance and related requirements.
• Attend meetings, accurately record discussions, decisions, recommendations and action items, and prepare professional minutes for review and approval.
• Maintain an up‑to‑date register of Board resolutions, correspondence and official communications.
• Monitor implementation of Board decisions, gather progress updates from responsible departments and prepare periodic status reports for the Chairman.
• Support governance and compliance by ensuring Board activities align with university policies, regulations and the corporate governance framework.

Required profile

• Proven experience in board secretarial or high‑level administrative support.
• Strong understanding of corporate governance and compliance processes.
• Excellent organizational, documentation and record‑keeping abilities.
• High level of confidentiality, accuracy and professionalism.
• Effective communication and coordination skills with senior executives and committees.

Required skills