Document Controller / Administrator

About the role

We are looking for a highly organized Document Controller / Administrator to oversee project documentation, correspondence, and records for our engineering projects in Jeddah. The role ensures that all documents are accurately controlled, tracked, and archived in line with company procedures and client requirements.

Key responsibilities

• Establish and maintain an effective document control system for project documentation.
• Receive, log, register, track, and distribute incoming and outgoing documents.
• Maintain registers, transmittals, correspondence logs, submittal logs, and records databases.
• Ensure proper filing, archiving, and retrieval of all project documents.
• Monitor revisions, manage version control, and update information within the Electronic Document Management System (EDMS).
• Coordinate document submissions among the company, project teams, contractors, consultants, and clients.
• Prepare regular document control reports and status updates.
• Provide administrative support to project managers, engineers, and site teams, including meeting agendas, minutes, and action trackers.
• Maintain confidential records, manage project close‑out documentation, and facilitate audits.

Required profile

• Diploma or Bachelor's degree in Business Administration, Management, Engineering, Information Management or related field.
• Minimum 5 years of experience in document control and administrative support, preferably within construction, engineering or consultancy environments.
• Strong knowledge of document control procedures and client requirements.

Required skills

• Proficiency with Electronic Document Management Systems (EDMS).