Document Controller

About the role

CLEAR is looking for an experienced Document Controller in Riyadh to manage and maintain all project documentation throughout the project lifecycle. The role covers controlling, tracking, distributing and archiving documents while ensuring compliance with company procedures, document control standards and contractual requirements.

Key responsibilities

• Establish and maintain an efficient document control system for all project documentation.
• Receive, register, classify and distribute incoming and outgoing documents, and ensure they are reviewed, approved and issued according to procedures.
• Maintain accurate document registers, logs and tracking systems, and control revisions so only approved versions are available.
• Coordinate with project teams, consultants, contractors and clients on document submissions and approvals.
• Archive documents electronically and in hard copy, prepare transmittals, correspondence and reports, and follow up on overdue documents.
• Support engineering and project teams, assist in project audits, and safeguard confidential project information.

Required profile

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering or a related field.
• Minimum 5+ years of experience as a Document Controller in construction or engineering projects.
• Experience with consultants, contractors and multidisciplinary project teams.
• Familiarity with document control standards and quality management systems; EDMS experience preferred.

Required skills

• Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Document management systems such as Aconex, Procore, SharePoint, Autodesk Construction Cloud or similar.
• Document numbering, revision control, filing systems and transmittal procedures.
• Data entry, record management and reporting.