Executive Administrative Assistant

About the role

The Executive Administrative Assistant will support the leadership team in Al Khobar, handling day‑to‑day office and administrative functions. This full‑time, on‑site position requires high levels of organization, discretion, and professionalism while interacting with internal and external stakeholders.

Key responsibilities

• Manage executives' calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, format, and distribute documents, reports, presentations, and correspondence.
• Maintain organized filing systems and records, handling data entry and document preparation.
• Handle phone calls, emails, and inquiries, directing them to appropriate parties.
• Coordinate internal and external meetings, follow‑up actions, and ensure smooth office operations.
• Uphold confidentiality and professionalism in all interactions.

Required profile

• Strong administrative and executive support skills.
• Excellent phone etiquette and communication abilities.
• Reliable clerical skills, including filing and data entry.
• Proficiency with office software such as word processing, spreadsheets, email, and calendar tools.
• High attention to detail, organizational ability, and time‑management skills.
• Discretion in handling confidential information.
• Relevant experience in senior‑level administrative support.
• Associate or bachelor’s degree in business administration or related field is beneficial.

Required skills

• Word processing
• Spreadsheets
• Email management
• Calendar tools
• Basic document formatting