Executive Assistant

About the role

Our client, a global industrial and engineering services organisation, is seeking an experienced Executive Assistant to support senior leadership from its Dammam office. The role will act as the central hub for calendar management, meeting coordination and travel logistics across multiple time zones.

Key responsibilities

• Manage complex, frequently changing executive calendars and schedule meetings across regions.
• Coordinate domestic and international travel itineraries, including accommodation and logistics.
• Prepare agendas, presentations and briefing materials for senior meetings.
• Attend key meetings, take minutes and follow up on action items to ensure deliverables are met.
• Organise leadership off‑sites, team meetings and corporate events.
• Oversee expense approvals, budget tracking and maintain filing systems, contact databases and document archives.
• Provide ad‑hoc support on operational, strategic and administrative matters and assist with additional projects as delegated.

Required profile

• Minimum 5 years experience as an Executive Assistant or Office Manager, preferably supporting C‑suite or senior leadership.
• Excellent organisational and time‑management abilities with a proven track record of handling multiple priorities.
• Strong written and verbal English communication skills.
• Professional demeanor with the highest standards of discretion and confidentiality.
• Proficiency in Microsoft Office and common collaboration tools.
• Flexibility and adaptability to respond to evolving business needs.

Required skills

• Microsoft Office Suite