Senior Executive Secretary

About the role

The Senior Executive Secretary provides comprehensive executive, administrative and office management support to the Director, ensuring the efficient operation of the Director's office. The role works closely with the Director and their direct reports to coordinate business activities, manage priorities, facilitate communication and follow up on key deliverables. The work location is Dhahran, Saudi Arabia.

Key responsibilities

• Manage the Director's calendar, appointments, meetings and daily schedule, prioritizing commitments effectively.
• Coordinate domestic and international business travel, including flights, accommodation, transport, visas and itineraries.
• Prepare, review, process and maintain business travel expenses and related documentation.
• Organize meetings, including venue bookings, logistics, agendas, materials and catering.
• Record meeting minutes and action items, monitor progress and follow up with stakeholders.
• Collate weekly and monthly highlights, reports, presentations and management information.

Required profile

• 5-10 years of experience in executive secretary, secretary, executive assistant or administrative support roles.
• Previous experience supporting a Director, senior executive or equivalent leadership position is preferred.
• Demonstrated experience in calendar management, business travel coordination, meeting management, correspondence, report preparation and handling confidential information.
• Associate degree (diploma) in Office Management, Business Administration, Secretarial Studies or a related discipline preferred.

Required skills

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Attention to detail and accuracy.
• Calendar, meeting and schedule management.
• Coordination, planning, follow-up and stakeholder management.
• Confidentiality, integrity, discretion and professional judgment.