Executive Assistant to Vice President (Khobar)

About the role

We are seeking a proactive Executive Assistant to support the Vice President in Khobar. The role involves managing the VP’s schedule, handling confidential information, and ensuring smooth daily operations in line with Bureau Veritas standards.

Key responsibilities

• Manage the VP’s calendar, appointments, meetings and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, presentations and meeting materials, and take minutes when required.
• Screen and prioritize emails, phone calls and correspondence on behalf of the VP.
• Prepare reports, presentations, letters and official documents, ensuring timely review and signatures.
• Track follow‑up actions from meetings and monitor deadlines.
• Arrange business travel, accommodation, transportation and expense documentation.
• Maintain confidential records and sensitive information with discretion.
• Liaise with internal departments and external stakeholders on behalf of the VP.
• Organise executive visits, events and business meetings.
• Support special projects and perform other administrative duties as assigned.

Required profile

• Bachelor’s or Diploma degree in Business Administration or equivalent.
• 3–5 years of experience as an Executive Assistant or Personal Assistant supporting senior management.
• Strong organizational, multitasking and time‑management abilities.
• Excellent written and verbal communication skills with high attention to detail.
• Professional etiquette, interpersonal skills and ability to work under pressure.
• High level of confidentiality and integrity.

Required skills