Executive Office Manager

About the role

The Executive Office Manager provides comprehensive administrative support to the Managing Director and General Manager, ensuring the smooth operation of their office. This role coordinates communication, documentation, travel, and office logistics to enable senior leadership to focus on strategic priorities.

Key responsibilities

• Manage day‑to‑day office administration, including word processing, transcription, filing, and handling phone messages.
• Draft memos, financial reports, and other documents as required.
• Liaise with internal departments and external parties to gather and disseminate information such as financial data, performance metrics, calendar updates, and HR matters.
• Oversee office supplies, hardware requests, and facility maintenance in line with company policies.
• Organise conferences, meetings, and related logistics for the MD & GM, including room bookings and equipment setup.
• Coordinate all travel arrangements—flights, hotels, rental cars—ensuring compliance with travel policy and executive schedules.
• Operate and maintain office equipment, arrange repairs, and recommend new equipment when needed.
• Develop and maintain office systems, layout, and inventory levels.
• Prepare weekly and monthly management reports, summarising key updates for the MD & GM.

Required profile

• Proven experience in general administration and office management supporting senior executives.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Required skills