Executive Secretary – High‑Level Administrative Support

About the role

The Executive Secretary provides high‑level administrative support to senior management, ensuring smooth daily operations, effective communication, and proper coordination of meetings, schedules, and confidential documents.

Key responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Screen and manage phone calls, emails, visitors, and internal requests.
• Coordinate communication between senior management, employees, clients, and external parties.
• Organise meetings, conferences, and business events.
• Maintain confidential records, contracts, and executive files.
• Track assigned tasks and follow up with relevant departments.
• Handle office administration and resolve routine operational matters.
• Process expense reports, invoices, and other administrative documents.
• Perform additional duties assigned by senior management.

Required profile

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar role.
• Excellent written and verbal communication skills.
• Professional appearance and strong interpersonal abilities.
• High level of confidentiality, accuracy, and attention to detail.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook