Executive Secretary / Office Manager supporting CEO

About the role

Avensys is seeking a proactive Executive Secretary to provide high‑level administrative support to the Chief Executive Officer. Based in Khobar, you will act as the primary liaison for the CEO, ensuring smooth daily operations and effective communication across the organisation.

Key responsibilities

• Manage the CEO’s full calendar, including travel arrangements, meetings, conferences and gate‑keeping communications.
• Represent the CEO in selected meetings and produce concise, accurate meeting minutes.
• Draft and proofread CEO correspondence, handle sensitive documents such as faxes, mail and checks, and assist with presentation preparation.
• Oversee office supplies, equipment functionality and enforce administrative policies.
• Coordinate with external partners and internal departments (Project, Procurement, Sales, Finance, HR) to streamline workflows.

Required profile

• Minimum 3 years of experience supporting C‑suite or senior executives, preferably in a technology or fast‑paced environment.
• Strong organisational skills with a proactive, problem‑solving mindset.
• Excellent written and verbal communication abilities.

Required skills

What we offer

• Competitive base salary with attractive company benefits.
• Collaborative and fun work environment.
• Clear career progression within a leading global IT services firm.