Executive Secretary to General Manager

About the role

We are seeking a proactive Executive Secretary to support the General Manager in daily operations. The role involves managing schedules, handling confidential communications, and ensuring smooth administrative processes.

Key responsibilities

• Manage the General Manager's calendar, appointments, and daily schedule.
• Organize and coordinate meetings, prepare agendas, and record minutes.
• Handle confidential correspondence, emails, phone calls, and official documents on behalf of the General Manager.
• Prepare reports, presentations, letters, and other business documents.
• Coordinate communication between the General Manager, internal departments, clients, and external stakeholders.
• Arrange business travel, accommodation, transportation, and meeting logistics.
• Maintain organized filing systems for confidential and administrative records.
• Screen visitors and prioritize requests to the General Manager.
• Follow up on action items, deadlines, and decisions made by the General Manager.
• Assist in preparing management reports and business correspondence.
• Ensure all administrative activities are completed accurately and on time.
• Perform any other duties assigned by the General Manager.

Required profile

• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• High level of discretion when handling confidential information.
• Ability to work independently and prioritize multiple tasks.

Required skills