HR Admin Assistant – Recruitment & Onboarding

About the role

The HR Admin Assistant supports Kempinski Hotel Al Khobar in delivering seamless recruitment, onboarding and daily HR administration. You will act as the first point of contact for candidates, maintain HR records and ensure a welcoming environment for all staff.

Key responsibilities

• Handle employment applications: acknowledge within 48 hours, respond to each applicant, schedule interviews, distribute CVs to heads of department, follow‑up and provide final response.
• Maintain Kempinski recruitment website: post all vacancies and keep the hotel page up‑to‑date.
• Manage onboarding: welcome new joiners, complete paperwork, coordinate start dates with heads of department and training.
• Administer employee records: keep complete files, update payroll data, track vacation, sick leave, training, and employee anniversaries.
• Keep HR communication boards, locker rooms and cafeteria tidy and welcoming.
• Conduct exit process: perform exit interviews and issue employment certificates on the last working day.

Required profile

• Strong written and verbal communication skills.
• Excellent organisational ability and attention to detail.
• Ability to handle confidential information professionally.
• Proactive attitude in coordinating with department heads and training team.
• Customer‑focused approach to welcoming staff and visitors.

Required skills