Office Admin & Production Support

About the role

We’re looking for a highly organised, proactive Office Admin & Production Support professional to help keep our Riyadh office running smoothly while supporting our production team across projects. This is a hands‑on role that combines office administration with production coordination, logistics, transport and on‑set support. You’ll be working in a fast‑moving creative environment where priorities can shift quickly, so we’re looking for someone who takes ownership, stays calm under pressure and is comfortable moving between office responsibilities and production requirements.

Key responsibilities

• Manage day‑to‑day office operations, including supplies, equipment, maintenance and vendor relationships.
• Coordinate office utilities, internet, telecom services and service contracts.
• Track office rent payments and maintain records of recurring expenses.
• Maintain organised filing systems, contracts, licences and company records.
• Handle correspondence, calendars, meeting schedules and visitor coordination.
• Track office and production‑related expenses, manage petty cash, collect invoices and receipts.
• Prepare and submit monthly expense reports to Finance and support supplier invoicing.
• Support producers across pre‑production, shoot days and wrap by coordinating logistics, transport and crew movements.
• Arrange airport pick‑ups and drop‑offs for crew, talent and clients; drive company vehicles for transfers, equipment runs and errands.
• Provide on‑set support, including runner duties, managing supplies and assisting the production team.

Required profile

• Minimum 2 years of experience in office administration, office management, production coordination or a similar role.
• Experience in media, advertising, film or production environments is a strong plus.
• Valid Saudi driving licence and confidence driving in Riyadh and between cities.
• Strong organisational, multitasking and attention‑to‑detail abilities.
• Excellent written and verbal communication skills in English.
• Ability to work independently, stay calm under pressure and adapt to fast‑changing priorities.

Required skills

• Microsoft Office
• Google Workspace