Office Coordinator

About the role

The Office and Facilities Coordinator will serve as the primary office support and coordination resource for the Jubail office, handling day‑to‑day administration and operational tasks to ensure smooth workplace functioning. The role involves managing reception, access control, office supplies, vendor relations, and liaising with building management to maintain a safe and productive environment. You will support employees with purchasing requests, onboarding logistics, and reporting activities while upholding company policies.

Key responsibilities

• Act as the first point of contact for employees, visitors, guests, vendors and service providers entering the office.
• Manage reception activities, visitor registration and general front‑office administration.
• Issue, track and administer office access cards, keys and related access‑control records.
• Coordinate office access requests, parking allocation and onboarding requirements for new personnel.
• Maintain adequate levels of office supplies, stationery, pantry items and other workplace consumables.
• Procure and replenish approved office supplies, consumables and operational requirements.
• Support employees with routine purchasing requests and coordination of goods and services required for office operations.
• Liaise with the landlord, building management and service providers regarding maintenance, utilities and security matters.
• Monitor office facilities, identify issues affecting functionality, health and safety and escalate them promptly.
• Coordinate routine vendor visits, maintenance activities, deliveries and service appointments.
• Maintain records relating to office operations, vendor services, access cards and inventory.
• Assist with administrative reporting, invoice support and other office management activities.
• Support the implementation of office procedures and good housekeeping practices to ensure a safe, professional, and productive working environment.

What we offer

• Flexible work environment
• Long term career development
• Think globally, work locally