Office Operations Coordinator

About the role

MANE, a fifth‑generation family‑owned fragrance house, is looking for an Office Operations Coordinator to ensure the smooth day‑to‑day functioning of its Saudi office. Reporting to the General Manager, Saudi Arabia, and working closely with the Operations Manager in Dubai, you will be the first point of contact for employees, clients and visitors.

Key responsibilities

• Coordinate administrative activities, office logistics and workplace requirements to keep daily operations running smoothly.
• Serve as the primary point of contact, creating a professional and welcoming environment for staff, clients and visitors.
• Arrange travel, schedule meetings, manage documentation, correspondence and other office requirements.
• Support employee onboarding and off‑boarding in collaboration with the Dubai HR team.
• Handle confidential information, maintain administrative records, coordinate vendors and process expense‑related activities.
• Provide administrative assistance to the Sales Administration team and other commercial functions as needed.
• Align local administrative processes with the Dubai team’s standards, practices and reporting requirements.

Required profile

• Minimum 5 years of experience in office administration, business support or a similar role.
• Strong organizational and time‑management abilities, with proven capacity to juggle multiple priorities.
• Excellent written and verbal communication skills in English and Arabic; French is a plus.
• High level of professionalism, discretion, confidentiality and attention to detail.
• Ability to work independently while collaborating effectively with cross‑functional and remote teams.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with SAP (advantage).

What we offer

• Stability and legacy within the global fragrance industry.
• Family‑owned values emphasizing trust and growth.
• Long‑term career development in a supportive environment that values employee development.