Secretary & Document Controller

About the role

Responsible for maintaining the Document Control and Document Management System, ensuring proper registration, tracking, filing, distribution, and archiving of documents. Provides document control and administrative support to the relevant team.

Key responsibilities

• Use the Electronic Document Management System (EDMS) to register, track and archive incoming and outgoing correspondence, drawings, technical submittals and minutes of meetings.
• Maintain a register of all mail, control distribution, and ensure proper filing in accordance with company SOPs.
• Coordinate with internal teams, consultants, contractors and other stakeholders to facilitate document workflows and close open items.
• Manage electronic transmission of documents, perform data entry and keep databases up‑to‑date.
• Archive contract and project documentation, ensure periodic electronic backups and support project close‑out activities.
• Adhere to ISO standards, QSE procedures and organizational policies while contributing to continuous‑improvement initiatives.

Required profile

• Undergraduate degree (any discipline) with a minimum of 2 years experience as a Document Controller.
• Proven experience with Document Control Systems / EDMS and strong command of English for report writing and communication.

Required skills

• Electronic Document Management System (EDMS)
• MS Office
• Primavera
• Document filing
• Document tracking
• Archiving