Secretary to Chief Operating Officer (COO)

About the role

The Secretary to the Chief Operating Officer (COO) provides high‑level administrative support to ensure the smooth operation of the COO’s office. This role involves managing the COO’s schedule, coordinating meetings, handling confidential correspondence, and facilitating communication with internal and external stakeholders.

Key responsibilities

• Manage the COO’s calendar, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Handle incoming calls, emails, and correspondence professionally and confidentially.
• Prepare letters, presentations, reports, and other business documents.
• Organize and maintain filing systems, records, and confidential documents.
• Facilitate communication between the COO and departments, clients, and external partners.
• Track deadlines, monitor pending tasks, and ensure timely follow‑up.
• Arrange business travel, accommodation, and expense documentation.
• Assist in planning executive meetings, events, and operational activities.
• Perform other administrative duties as assigned by the COO.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least five years of experience as a Secretary, Executive Assistant, or similar role supporting senior management.
• Excellent written and verbal communication skills in English; Arabic is an advantage.
• Strong organizational, time‑management, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).