Senior Administrative Support Specialist

About the role

The Senior Administrative Support Specialist contributes to the development of the unit’s administrative work, prepares necessary files and information for the direct supervisor, and ensures compliance with regulations and procedures. The role also supports the supervisor in meetings, correspondence, and the execution of administrative decisions.

Key responsibilities

• Contribute to the development of the unit’s administrative work and prepare files, information and topics required by the direct supervisor.
• Provide suggestions to improve internal procedures and tools in line with the unit’s objectives.
• Supervise the implementation of administrative instructions and follow up on decisions issued by the supervisor.
• Prepare and issue periodic work reports using approved IT systems and store them for future reference.
• Attend the supervisor’s meetings, take minutes, proofread correspondence and distribute meeting minutes to participants.
• Review and summarize minutes of council and committee meetings and support the completion of transactions, tasks and projects.

Required profile

• Minimum of 4 years of experience in a relevant administrative field.
• Bachelor’s degree in Business Administration or a related discipline.