Academy Phase Administrator

About the role

The Academy Phase Administrator will oversee the day‑to‑day administrative and logistical functions of Al‑Qadsiah Club’s academy, ensuring operations run efficiently and comply with internal policies as well as Saudi Arabian Football Federation (SAFF) and Ministry of Sport (MoS) regulations.

Key responsibilities

• Provide administrative support to the Academy Operations team, maintaining accurate player, staff and activity records.
• Coordinate logistical arrangements for academy events, including venues, transportation and accommodation.
• Liaise with HR to manage player and staff documentation, contracts and compliance.
• Work with Finance to monitor budgets, track expenses for travel, events and supplies.
• Manage office supplies and procurement, ensuring timely delivery of needed resources.
• Interact with external bodies (SAFF, MoS) to submit registrations, licensing, permits and support transfer windows.
• Prepare documentation for audits and compliance checks.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• Diploma in Sports Management from a CIES, FIFA or LDI‑accredited institution (preferred).
• FIFA Guardians Safeguarding Certification (advantage).
• Previous experience in office administration, coordination or secretarial roles.
• Knowledge of SAFF and MoS regulations and procedures.
• Fluency in English (written and spoken); additional Arabic or Spanish is a plus.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.