Administrative Assistant – HR Operations Support

About the role

We are seeking an Administrative Assistant to join our HR Operations team in Jeddah. The role focuses on providing comprehensive HR administration, employee‑relations support, and general office coordination.

Key responsibilities

• Provide administrative support for day‑to‑day HR Operations and Employee Relations activities.
• Handle and coordinate employee concerns, grievances, complaints, and labor‑related matters.
• Support management in disciplinary actions, warnings, investigations, and employee cases following company procedures.
• Prepare HR‑related letters, notices, disciplinary documents, reports, and correspondence.
• Maintain accurate, confidential records of employee cases and HR documentation.
• Coordinate with employees, management, and relevant departments to resolve concerns and ensure compliance with Saudi employment practices.
• Maintain employee files, trackers, databases, and filing systems; support onboarding, mobilization, accommodation, and transportation logistics.
• Prepare reports, presentations, meeting materials, and manage calendars, travel arrangements, and accommodation bookings.
• Assist with data entry, HR reports, trackers, dashboard updates, and handle confidential employee information with discretion.

Required profile

• Arabic speaker with strong English communication skills.
• Diploma or Bachelor's degree in Human Resources, Business Administration, Management, or related field.
• Minimum 5 years of experience in HR administration, HR Operations, Employee Relations, or administrative support.
• Working knowledge of Saudi Labor Law and HR regulations.
• Hands‑on experience handling employee relations, labor concerns, grievances, disciplinary actions, warnings, investigations, and employee cases in Saudi Arabia.
• Experience dealing with Saudi labor‑related matters and employee documentation.
• Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.

Required skills

• Excel
• Word
• PowerPoint
• Outlook