Compliance Administrative Assistant

About the role

We are looking for a highly organized Compliance Administrative Assistant to support HR, compliance and general administrative activities for our facility‑management client in Saudi Arabia. The role focuses on accurate record‑keeping, documentation, case tracking and coordination with internal and external stakeholders.

Key responsibilities

• Provide administrative and documentation support across HR and compliance functions.
• Maintain accurate employee, compliance, contractual and company records.
• Monitor ongoing cases, actions, submissions, deadlines and required follow‑ups.
• Prepare, compile, review and organise documentation for official submissions and internal requirements.
• Maintain compliance trackers, registers and status reports.
• Support adherence to company policies, procedures and Saudi regulations.
• Coordinate with internal departments, external consultants and relevant government entities.
• Assist with audits, internal reviews and other compliance‑related activities.
• Prepare correspondence, reports, summaries and supporting documentation.
• Submit and collect documentation from authorities when required.
• Escalate outstanding actions, documentation gaps and potential compliance issues to management.
• Ensure strict confidentiality when handling employee, commercial and company information.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Human Resources, Public Administration or a related field.
• 2–5 years of experience in administration, HR administration, compliance, document control or a similar function.
• Previous experience supporting compliance activities, documentation and government‑related processes is advantageous.
• Good understanding of administrative procedures and records management.
• Strong organisational skills with excellent attention to detail and follow‑up.
• Ability to handle confidential and sensitive information appropriately.
• Proficiency in Microsoft Office applications.
• Strong Arabic communication skills.

Required skills

• Microsoft Office