Administrative Assistant – Inclusive Hiring Program

About the role

SDEC is seeking an Administrative Assistant to provide essential clerical and operational support while fostering an inclusive workplace for candidates with disabilities. The role ensures smooth daily office activities, accurate record‑keeping, and effective communication across teams.

Key responsibilities

• Prepare, format, and review letters, reports, memos and other business documents with high accuracy.
• Maintain electronic filing systems, databases and digital records, ensuring confidentiality.
• Screen calls, route emails, distribute mail and handle general inquiries professionally.
• Assist with meeting scheduling, conference‑room reservations and calendar invites for internal and external stakeholders.
• Welcome visitors, coordinate security passes and provide basic guidance.
• Monitor office supplies, place replenishment orders and support event logistics.
• Adhere to QHSE policies, report unsafe conditions and participate in safety trainings.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management, Literature or related field, or equivalent practical experience.
• 1–3 years of experience in an administrative, clerical, customer‑service or front‑office support role.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Google Workspace.
• Experience using assistive technologies such as screen readers, speech‑to‑text software or adaptive keyboards.