Administrative Assistant

About the role

Red Bull MOBILE Saudi is seeking a highly organized Administrative Assistant to support senior leadership and ensure smooth office operations. The role involves managing executive calendars, coordinating travel, preparing reports, and handling confidential information in a fast‑paced, digital‑first environment.

Key responsibilities

• Manage complex calendars, appointments, and meeting schedules for senior leadership.
• Coordinate domestic and international travel arrangements, including itineraries, accommodation, visas, and expense reporting.
• Prepare presentations, reports, meeting agendas, minutes, and executive correspondence.
• Act as a key point of contact between executives and internal/external stakeholders.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Follow up on action items and ensure timely completion of executive priorities.
• Provide day‑to‑day administrative support to the leadership team and other departments.
• Maintain organized filing systems, company records, and business documentation.
• Coordinate office supplies, vendors, courier services, and facility‑related requirements.
• Organize company meetings, workshops, and internal events.
• Assist with document preparation, approvals, and administrative processes.
• Collaborate with HR, Finance, Procurement, and other departments on administrative activities.
• Support onboarding activities and administrative requirements for new employees.
• Monitor administrative processes and recommend improvements to enhance efficiency.
• Assist with special projects and perform additional administrative duties as assigned.

Required profile

• Bachelor's degree or Diploma in Business Administration, Management, or a related field.
• 1–3 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
• Excellent organizational, planning, and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to prioritize tasks, work independently, and meet deadlines.
• High level of professionalism, integrity, and discretion when handling confidential information.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).