Administrative Assistant

About the role

KBR Sustainable Technology Solutions (STS) is looking for an Administrative Assistant in Al-Jubail. The role supports the organization's documentation, reporting, employee records and general office administration, while also taking part in safety-related activities.

Key responsibilities

• Maintain and distribute up-to-date organizational documentation so all recipients receive every revision in a timely way.
• Support staff in keeping records of day-to-day activities, including meeting minutes, reports, manuals, brochures, records, forms, checklists and instructions.
• Help prepare performance and progress reports and charts, and keep accurate electronic registers using tools such as SAP.
• Collect and record employee activity reports and performance appraisals, and track attendance, leave, absenteeism and vacations.
• Prepare daily timesheet records and collate data into regular summaries for the Organization Head.
• Handle correspondence, route incoming mail, prepare outgoing mail and maintain work files.
• Liaise with Training and Career Development on training needs, enrolment and follow-up, and coordinate stationery requisitions with Procurement.
• Operate office equipment such as printers, fax machines, copiers and telephones.
• Ensure compliance with safe work practices, hazardous work regulations and PPE use per SATORP standards, encourage reporting of near misses and unsafe conditions, participate in safety audits and attend safety and technical training.

Required profile

• Minimum 5 years' experience in Oil & Gas maintenance with a high school education, or minimum 3 years with a diploma.
• Well organized and proactive, with excellent communication skills.
• Proven leadership skills in large organizations, sound judgment under pressure and problem-solving ability.
• Able to deliver business results in a multi-cultural environment.