Administrative Assistant – Makkah

About the role

We are seeking an experienced Administrative Assistant to support our Makkah office. In this position you will act as a trusted resource for managers and project teams, ensuring smooth daily operations and high‑quality documentation.

Key responsibilities

• Provide comprehensive administrative support to one or more managers, including calendar management, meeting coordination, and travel arrangements.
• Prepare, proofread, and format correspondence, forms, spreadsheets, and other documents with meticulous attention to detail.
• Maintain office supply inventory, manage vendor relationships, and optimize cost‑effectiveness.
• Establish and organize project file systems on shared servers, ensuring accessibility and compliance.
• Lead project meetings, capture detailed minutes, and distribute documentation to stakeholders.
• Develop and format project reports, ensuring alignment with organizational standards.
• Support financial tasks such as estimate‑at‑completion updates, change‑order documentation, invoice reviews, and monthly progress reporting.

Required profile

• 2+ years of administrative or office support experience, preferably in a project‑oriented environment.
• Strong organizational and communication skills with the ability to manage multiple priorities.
• High level of accuracy and a proactive attitude toward process improvement.
• Ability to work independently and collaboratively within a multicultural team.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Experience with document formatting, spreadsheet management, and file‑system organization.