Administrative Coordinator

About the role

Marsh is seeking an Administrative Coordinator to support business operations with a strong focus on Etimad and other KSA government and semi‑government portals. The role requires meticulous attention to detail, coordination across multiple internal teams, and end‑to‑end management of registrations and portal‑driven workflows.

Key responsibilities

• Manage daily activities on Etimad, including follow‑up on RFQs/RFPs, submissions and portal requirements.
• Collect, verify and upload client registration/KYC documents to the relevant portals.
• Maintain and update portal documentation, tracking certificate validity and ensuring the latest versions are uploaded.
• Coordinate with Legal, Finance, HR and Operations to prepare and submit required documents.
• Support PO and invoicing processes, liaising with finance for invoice status and collections documentation.
• Assist with proposal and RFP responses in collaboration with cross‑functional teams.
• Serve as the point of contact for registration, portal management and document submission queries.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 3–5+ years of experience in office administration, operations, procurement support or portal‑driven roles in KSA.
• Hands‑on experience with Etimad is mandatory.
• Strong knowledge of KSA procurement processes and government portals.
• Excellent organizational, time‑management and stakeholder communication skills.

Required skills

• Etimad portal management
• KSA government procurement portals