Assistant Purchasing Manager

About the role

The Assistant Purchasing Manager supports the Purchasing Manager in acquiring all goods and equipment needed for the hotel’s operations. This role ensures accurate stock records, manages accounts payable and pre‑payments, and provides regular financial reports to the Finance department.

Key responsibilities

• Assist the Purchasing Manager with purchasing of all goods and equipment required by the hotel.
• Secure the correct goods and materials at competitive prices and appropriate quantities.
• Prepare regular reports on purchases and inventory levels to aid future buying decisions.
• Report monthly savings to hotel management.
• Collaborate with hotel management to improve purchasing processes, reduce waste and boost profitability.
• Maintain effective communication with all hotel departments.
• Attend finance meetings as required and comply with fire, health and safety regulations.
• Promote environmentally‑conscious practices in all purchasing activities.

Required profile

• Previous experience in a high‑volume accounts function.
• Strong time‑management and organisational abilities.
• Computer literate with good MS Excel skills.
• Relevant degree in Finance, Accounting or a related business discipline is advantageous.

Required skills

• Proficiency in Microsoft Excel.
• Experience with the Birchstreet procurement system.
• Experience with PeopleSoft ERP.