Executive Assistant

About the role

Hadya Group is seeking an Executive Assistant to provide high‑level administrative support to senior leadership in Jeddah. This full‑time, on‑site position requires a proactive professional who can manage multiple priorities in a fast‑paced, service‑oriented environment.

Key responsibilities

• Manage executives' calendars, schedule meetings and coordinate travel arrangements.
• Prepare correspondence, presentations and other business documents.
• Oversee preparation, tracking and reconciliation of expense reports.
• Maintain confidential records and ensure accurate filing.
• Plan and execute meetings, events and other logistical arrangements.
• Serve as a primary communication point between executives and internal/external stakeholders.
• Handle inquiries, draft professional communications and ensure timely follow‑ups.

Required profile

• Strong executive administrative and support experience, including calendar and meeting management.
• Proven ability to handle confidential information with discretion.
• Solid document preparation, filing and office coordination skills.
• Experience with expense report tracking and basic corporate expense policies.
• Excellent written and verbal communication skills.
• Diploma or bachelor’s degree in Business Administration or a related field (preferred).
• Prior experience supporting senior executives in real estate, hospitality, or corporate settings.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook