Executive Assistant to Director

About the role

We are looking for a highly organized Executive Assistant to support our Director in a fast‑paced creative and digital transformation agency. You will ensure smooth daily operations, allowing senior leadership to focus on strategic growth and client success.

Key responsibilities

• Provide high‑level administrative support to the Director, anticipating needs and optimizing workflow.
• Manage complex executive calendars, schedule multi‑stakeholder meetings, and coordinate dynamic itineraries.
• Plan and execute intricate domestic and international travel arrangements, adapting to last‑minute changes.
• Accompany the Director on business trips to handle on‑ground logistics and immediate administrative tasks.
• Act as gatekeeper, filtering communications between the Director, internal teams, and high‑profile external clients.
• Support administrative tasks for in‑house production and creative projects, maintaining paperwork and schedules.
• Draft, review, and organize confidential correspondence, reports, and executive presentations.
• Manage expense reporting, document archiving, and ad‑hoc administrative projects.

Required profile

• 3–5 years of proven experience as an Executive Assistant, Personal Assistant, or Senior Secretary, preferably in a corporate or marketing agency.
• Absolute flexibility to travel domestically and internationally on short notice.
• Exceptional organizational, multitasking, and time‑management abilities with meticulous attention to detail.
• High professionalism, integrity, and discretion handling confidential information.
• Excellent bilingual communication skills in Arabic and English, with strong business writing.
• Solid understanding of Saudi corporate etiquette and business landscape.

Required skills

• Advanced proficiency with Microsoft Office Suite.
• Advanced proficiency with Google Workspace.
• Experience using travel management platforms.