Administrative Assistant

About the role

We are seeking an Administrative Assistant to act as the primary regulatory liaison, manage client and third‑party contracts, coordinate logistics with hospitals and specialized facilities, support tender and procurement processes, and ensure accurate reporting and invoicing.

Key responsibilities

• Serve as the main point of contact with authorities and government agencies, handling permit applications, renewals and compliance updates.
• Collect, organize and maintain all client and third‑party contracts, track timelines and manage renewal schedules.
• Plan logistics for collections and deliveries, coordinate with hospitals and specialized facilities, and schedule pickups based on volume and compliance requirements.
• Assist in preparing and submitting tenders, maintaining detailed records of documentation, submissions and outcomes.
• Prepare monthly treatment certifications, manage invoicing for specialized services such as liquid waste and filter disposal.

Required profile

• Degree in Business Administration, Office Management or a related field.
• 2–4 years of experience in administrative, compliance or client coordination roles.