Executive Assistant to Group Executive

About the role

The Executive Assistant to the Group Executive provides high‑level administrative and organisational support to the senior leadership of a multi‑hospital group. Acting as a central liaison, the role ensures smooth communication between the executive office, hospital management, physicians and external partners while upholding the highest standards of professionalism and confidentiality.

Key responsibilities

• Manage the Group Executive’s calendar, appointments, travel logistics and meeting requests, prioritising time effectively.
• Prepare agendas, presentations, reports, correspondence and other meeting materials; draft professional communications on behalf of the executive.
• Organise and coordinate executive, medical leadership, board committee and strategic review meetings across multiple hospital sites, both virtual and in‑person.
• Record minutes, track action items and follow up with stakeholders to ensure timely completion of deliverables.
• Serve as the primary point of contact for internal and external stakeholders, maintaining strong relationships with CEOs, CMOs, medical directors and department heads.
• Maintain organised records, confidential files and project trackers; assist in the preparation of executive dashboards and performance reports.

Required profile

• Proven experience providing executive‑level administrative support in a complex, multi‑site environment.
• Exceptional organisational, time‑management and multitasking abilities.
• Strong written and verbal communication skills with a high degree of professionalism and discretion.
• Ability to build and maintain effective relationships with senior leaders and diverse stakeholders.

Required skills