Executive Secretary – CEO Support

About the role

Avensys Consulting is seeking an Executive Secretary to provide high‑level administrative support to the Chief Executive Officer. Based in Khobar, Saudi Arabia, you will act as the CEO’s right‑hand person, ensuring smooth daily operations and effective communication across the organization.

Key responsibilities

• Manage the CEO’s end‑to‑end schedule, including travel, meetings, and conferences, and act as a gatekeeper for communications.
• Represent the CEO in selected meetings and produce concise, accurate meeting minutes.
• Draft and proofread CEO correspondence, handle sensitive documents such as faxes, mail, and checks, and assist with presentation preparation for hiring, approvals, and other administrative tasks.
• Maintain office supplies inventory, ensure equipment functionality, and continuously improve administrative policies.
• Liaise with external partners and internal teams (Project, Procurement, Sales, Finance, HR) to streamline cross‑functional workflows.

Required profile

• Minimum 3 years of experience supporting C‑suite or senior executives, preferably in a technology‑focused or fast‑paced environment.
• Demonstrated mastery of calendar management, document control, and stakeholder communication.
• Proactive problem‑solver who anticipates needs and drives operational efficiency.

Required skills

What we offer

• Competitive base salary with attractive company benefits.
• A collaborative, fun work environment with strong opportunities for career progression.