Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior executives, ensuring smooth day‑to‑day operations of the executive office while maintaining strict confidentiality and professionalism.

Key responsibilities

• Manage the executive’s calendar, appointments, and travel arrangements.
• Coordinate and schedule meetings, conferences, and events.
• Prepare agendas, presentations, reports, and meeting minutes.
• Draft, review, and manage correspondence, emails, and official documents.
• Handle confidential information with discretion.
• Facilitate communication between executives, departments, and external stakeholders.
• Monitor and follow up on action items and deadlines.
• Organise and maintain filing systems and records.
• Receive and screen visitors and telephone calls.
• Arrange business travel, accommodation, and expense reports.
• Assist in preparing budgets, reports, and management presentations.
• Support special projects and perform other administrative duties as assigned.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field (Diploma in Secretarial Studies is an advantage).
• 3–7 years of experience as an Executive Secretary, Executive Assistant, or similar role.
• Experience supporting senior executives or C‑level management is preferred.

Required skills