Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Dean and the Dean’s Office of the Business School. This position ensures smooth executive operations, facilitates communication among faculty, students, and key stakeholders, and upholds the strict confidentiality required in an elite academic environment.

Key responsibilities

• Manage the Dean’s complex calendar, schedule meetings, and prepare briefing materials.
• Act as the primary liaison between the Business School leadership and internal university departments.
• Coordinate high‑level travel, itineraries, and academic event planning.
• Handle sensitive faculty records, student data, and strategic information with absolute discretion.
• Organise College Council meetings, take accurate minutes, and follow up on action items.
• Support special initiatives such as accreditation cycles, research reports, and university‑wide events.
• Prepare and proofread official memos and emails in English and, when required, Arabic.
• Manage executive expense reports, procurement requests, and invoice processing in line with university policy.

Required profile

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3–5 years of experience as an Executive Secretary or Administrative Assistant, preferably in higher education or a corporate setting.
• Excellent written and verbal communication skills in English; Arabic proficiency is highly valued.
• Demonstrated ability to multitask, prioritize deadlines, and maintain confidentiality.

Required skills

• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience with enterprise resource planning (ERP) systems.