Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior executives, ensuring smooth daily operations and effective communication across the organization.

Key responsibilities

• Manage and organize executive calendars, appointments, and meetings.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate travel arrangements and itineraries.
• Handle incoming calls, emails, and other communications on behalf of the executive.
• Maintain confidential files and records.
• Assist in preparing meeting agendas and taking minutes.
• Liaise with internal departments and external partners.
• Perform general office duties and support other team members as needed.
• Anticipate executives’ needs and provide proactive support.

Required profile

• Bachelor’s degree or equivalent experience in administration or a related field.
• Proven experience as an executive secretary or administrative assistant.
• Excellent organizational and time‑management abilities.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Detail‑oriented and proactive attitude.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).