Executive Secretary

About the role

We are looking for a highly organized Executive Secretary to provide top‑level administrative support to the Head of IT. The role involves coordinating executive activities, managing communications, and ensuring the smooth operation of the IT leadership office in a technology‑driven environment.

Key responsibilities

• Manage the Head of IT’s calendar, meetings, appointments, and daily schedule.
• Prepare meeting agendas, minutes, presentations, and executive reports.
• Follow up with department managers on pending tasks, action items, and project updates.
• Coordinate communication between the IT leadership office and internal departments.
• Handle confidential correspondence, emails, and executive documentation professionally.
• Organise and maintain executive records, documents, and administrative files.
• Track deadlines and ensure timely completion of assigned activities.
• Support executive office operations and administrative processes with high professionalism.
• Coordinate internal meetings, workshops, and executive events when required.
• Ensure accurate documentation and proper filing of important records.

Required profile

• Strong interest in Information Technology and comfort working in a tech‑focused environment.
• Extensive experience supporting senior executives.
• Excellent English communication skills, both written and spoken.
• High level of professionalism when handling confidential information.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams