Executive Secretary

About the role

The Executive Secretary provides comprehensive administrative and executive support to senior leadership. This role ensures smooth day‑to‑day office operations, manages schedules, and handles confidential communications with professionalism and discretion.

Key responsibilities

• Manage the executive’s calendar, appointments, and daily schedule.
• Coordinate internal and external meetings, prepare agendas, meeting materials, and record minutes.
• Prepare, review, and distribute correspondence, reports, presentations, and other executive documents.
• Screen, prioritize, and manage incoming communications, ensuring timely responses and follow‑up.
• Maintain confidential records, files, and documentation in line with organizational policies.
• Facilitate communication and collaboration with internal departments and external stakeholders.
• Arrange business travel, including flight bookings, accommodation, transportation, and itineraries.
• Track action items and follow up on assignments to ensure timely completion.
• Welcome visitors, clients, and senior officials, providing a professional experience.
• Support executive projects and special initiatives as assigned.
• Identify opportunities to improve administrative processes and office efficiency.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, Office Management, or a related field.
• 2–4 years of experience in executive secretarial or executive administrative support roles.
• Experience supporting senior executives or C‑level leadership is preferred.
• Excellent organizational, time‑management, and communication skills.
• High level of professionalism, discretion, and confidentiality.

Required skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).